Both versions are significantly different from earlier versions because of the introduction of the ribbon environment, and they do have differences between them too. Microsoft Office is the first version of the Office suite with the ribbon environment. Rather than using the conventional menu based structure, employing the advantages of a graphical user interface to its maximum, majority of the commands were included in the environment as graphics.
While software like Office is still available to download, in Microsoft's eyes that's now retired. There won't ever be any updates or upgrades made to such software that businesses will benefit from. So why download it? It's simply not relevant anymore. The newer versions of Office feature the most innovative features and programs that can positively impact companies.
The Office versions and their most important features we're going to look at are:. Image Credit: Softonic. Work With What You Know: The best part about using any Office program is that Microsoft usually keeps the programs and software looking the same. There's never really an extensive overhaul that makes something like Word confusing to operate. But it always looks cleaner, easier to use and never as clunky as previous versions. With Office , users can work with what they know - they will be familiar with the programs because they might have used older versions of Office, such as Office or Office IT teams won't have to train all users on how to use the programs.
With time not being wasted on training, productivity in businesses can remain high. Not only do you get the firm favourites in Word, Excel and PowerPoint, but you also receive the popular collaboration tool - SharePoint. No Confusion With Plans: There's nothing worse than contemplating which plan to choose for your business. Obviously, a student or home plan isn't one that will benefit a business in any way. For businesses and enterprises, there are only two plans that you need to focus on - Standard and Professional Plus.
This means you won't be wasting time in deciding which plan is for you - as was the case with Office - meaning the migration can be much quicker.
As time passes by, even less importance will be given to Office which is a danger to businesses thinking about purchasing this or are still using this. Newer programs continue to be released, and there will also be fewer updates available which can harm productivity.
Lack Of Scalability For Today's Businesses: Sure, life would be easier if there were only a couple of options and plans to choose from. However, not every business is the same. Adopting a one-size-fits-all approach means businesses will have to compromise and pick a plan that might not suit them. More problems can form, especially if a business realises that an upgrade is necessary further down the line. Newer versions of Office have a handful of plans and while it can take time to pick the right one, the time it takes to select one is worth it because you'd pick a plan that's tailored to your business.
Lack Of Security: That's not to say Office doesn't have any security features. It does, but it's just that Microsoft is on top of the newer threats that are emerging and are creating newer programs with more extensive security features that simply can't be implemented within Office They're designed to work best with newer versions. While some security will be there for businesses using Office , remember that it's an older program and it probably won't be long before it's retired like its predecessors.
Device Compatibility: The big improvement from Office is that Microsoft has made Office compatible with more devices. This is beneficial for those businesses that have employees working off-site who can use their own devices to complete work. It's very useful.
The new Find mechanism highlights all instances of the text you're searching for. The new Document Map lets us rearrange large slabs of content with nothing more than drag and drop. Even the old Alt-V-D keyboard shortcut is back. Word applies Protected View to documents opened from potentially unsafe locations.
If you open a Word document from a website or an Outlook email attachment, or a document that contains potentially unsafe contents, Word displays it in a "sandbox" environment. You can view the document. But you may not edit the document until you consciously allow editing, by clicking the button that appears to tell you about Protected View. PowerPoint , even Excel , had "new" WordArt that relies on a new graphics engine.
Figure 4: The Undo list in Word after running some code. The user has no way to know how many steps to choose to undo the effect of the last button he or she pressed. And the list is not accurate, either. I wasn't running code from VBA for this example! So we know that users care, really really care, about their Undo lists. If I write some code to manipulate the document in Word , the user has no way to undo that code.
The Undo list will look something like Figure 4—to use an old-fashioned expression of my mother's: it looks like a pakapoo ticket. In Word , I could bundle up all the steps the code executed and give the users a one-button undo Figure 5. Before your older version of Office reaches its end of support, you should explore your options and prepare an upgrade plan to either of these latest versions of Office:. Microsoft Apps, the subscription version of Office that comes with many Microsoft and Office enterprise and business plans.
Office LTSC , which is sold as a one-time purchase, through a volume license agreement, and available for one computer per license. Microsoft and Office provides subscription plans that include access to Office applications and other cloud services, including Teams, Exchange Online, and OneDrive for Business. For more information, see the following resources:.
Microsoft Apps is the version of Office that comes with many of those enterprise and business subscription plans. Microsoft Apps includes the full versions of Office apps installed on your client devices. Unlike volume licensed versions of Office, Microsoft Apps provides a user-based licensing model that allows your users to install Office on multiple devices with their license.
For example, install and use Microsoft Apps on both a Windows 11 device and a Mac, as well as on a mobile device. Other options are available, such as device-based licensing or shared computer activation for devices shared by multiple users, and extended offline access for devices that aren't connected to the internet for an extended period of time. There are also differences in how you deploy, activate, and update Microsoft Apps compared to older volume licensed versions of Office.
For more information about Microsoft Apps, see the following information:. Before upgrading to Microsoft Apps, verify that your client computers meet or exceed the minimum system requirements. In addition, you should review the system requirements for your Office server workloads. For more information, see Exchange Server supportability matrix and System Requirements for Office server products. Because Microsoft Apps comes with many enterprise Microsoft and Office plans, you should review the capabilities of your current plan as part of planning an upgrade to Microsoft Apps.
Prior to deploying Microsoft Apps, for example, you should ensure that all your users have accounts and licenses. Before deploying Microsoft Apps, you may want to test your business-critical VBA macros, third-party add-ins, and complex documents and spreadsheets to assess their compatibility with Microsoft Apps.
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